Principles of cplace Resource Management
Flexibility as Standard
cplace is based on your requirements and processes, not the other way around. Within the standard you have defined, you can implement additions or modifications for individual areas where it makes sense and is necessary.
Cross-Departmental and Cross-Functional
Different levels of maturity and established procedures stand in the way of standardized resource management. cplace fulfills the most diverse requirements and brings them together in an integrated platform solution.
Make Quick and Reliable Data-Based Decisions
In a single source of truth for your resource management, data is condensed into information and visually prepared for specific roles. With cplace, you receive a reliable information basis for your decisions.
Challenges in Resource Management
Projects with employees from different departments characterize the day-to-day business of today’s companies. Isolated planning tools and in-house creations from Excel & Co. are no longer sufficient to keep track of and control the company-wide use of resources.
This is what a conventional enterprise solution for resource management is supposed to do: however, after a usually long and complex implementation, the new tool turns out to be rigid and almost impossible to use. The hoped-for benefits for the departments involved, the projects and the employees fail to materialize because their specific requirements could not be considered. As a result, the tool often remains unused. There can be no question of a company-wide benefit.
The departments and employees return to their own creations and local apps in shadow IT. The issue of resource management remains unresolved and causes high coordination efforts, overloads in the departments on the one hand, resource-related project delays on the other and a lot of frustration among staff and management.
Benefit Expectations of the Various Stakeholders:
Management
- Overview and control of company-wide resource deployment
- Portfolio view enables strategic personnel planning
- Strategic alignment of resources with corporate goals
- Maximization of ROI through efficient resource deployment
- Better basis for investment decisions
PMO / Project Excellence
- Standardized processes for resource management
- Flexibility for necessary adjustments
- Central overview of all project resources
- Early warning system for resource bottlenecks and support in the event of resource conflicts
- Effective capacity planning
- Informative and specific live dashboards, reports and key figures
- Improvement in planning accuracy
Project Management
- Guaranteed availability of committed resources
- Qualified employees with the right skills
- Planning security for project delivery
- Early identification of resource bottlenecks
- Clear escalation processes in the event of resource conflicts
- Support for short-term resource changes
Head of Department
- Ensuring the necessary capacities for departmental tasks
- Balanced distribution of resources between line and project work
- Transparency regarding the workload of departmental employees
- Long-term personnel planning and development
- Avoiding overloading individual employees
Project Staff
- Realistic workload without overloading
- Consideration of personal skills and interests
- Ability to plan your own work and transparency about your own assignments
- Reduction of multitasking
- Modern usability
Resource Management by cplace
How to reverse the downward spiral and offer all stakeholders significant added value
Adaptive Resource Management
Where standards offer room for individuality, solutions unfold their full potential.
- Fast implementation thanks to ready-to-use solution modules and preconfigured templates
- Flexibility, which maps specific procedures, and scalability in one
- Investment security thanks to easy customization (no-code, low-code)
- High user acceptance thanks to familiar usability.
Cross-Functional Instead of One-Dimensional
cplace takes the project and line perspectives into account and combines them:
- Efficient coordination process between project and line management based on a standardized database
- Consistent, transparent process from strategic planning to resource allocation
- Collaborative decision-making process between all stakeholders03e
Deciding Based on Information
cplace condenses data into valuable information and bundles it into a single source of truth:
- Make quick and reliable decisions based on live dashboards, KPI tracking and analyses for projects, programs or portfolios
- Identify bottlenecks at an early stage and counteract resource conflicts timely
- Ensure necessary capacities for departments and projects
- Portfolio optimization based on simulations
AI Becomes a Project Assistant
cplace Citizen AI is a powerful extension of the cplace platform that utilizes and seamlessly integrates the potential of generative AI.
The possible applications of cplace Citizen AI are as diverse as they are powerful. The AI can take over routine tasks on request, freeing up employees and increasing their productivity.
How AI Supports Resource Management
Demand forecasts and resource allocation
cplace Citizen AI uses historical data to find the right project participants for your project phases or sub-projects and can also create a valid demand forecast on request. Whether you adopt the AI’s suggestions is up to you.
Consistent Processes with Automation
AI-supported, automated processes for resource allocation ensure that all stakeholders are involved and informed.
cplace Citizen AI detects bottlenecks and overloads at an early stage so that countermeasures can be initiated. In addition, AI finds meaningful improvements based on historical project progress.
Strategic personnel planning
cplace Citizen AI also stands for optimized personnel deployment in strategic project portfolio planning: the best employees for the most important projects. The AI analyzes the project portfolio and identifies which skills the company will need in the future.
Success through Efficient Use of Resources
Numerous studies by various authors – from the Project Management Institute and McKinsey to Gartner and Deloitte – have analyzed the impact of resource management on projects and on the company as a whole. The results speak for themselves:
More Productive and Successful
- Optimized resource allocation ensures that productivity in the company can increase by up to 30 %.
- At the same time, the chances of project success increase by up to 28%. Conversely, inadequate resource management is one of the most common causes of project failure.
Faster and Safer
- The project processing time is reduced by up to 20 %. At the same time, the number and scope of delays in projects is reduced by up to 25%.
- Good resource management significantly reduces overloads, which is reflected in up to 20% better employee satisfaction
Cheaper and Predictable
- Efficient use of resources in projects reduces project implementation costs. Companies can expect savings of up to 15 %.
- In addition, the number of budget overruns in projects is reduced by up to 17%.
These and More Companies Trust in cplace
